Present: Sheela Backen, Julie Cahillane, Pat Chase, Angie Fowler, Alana Levine, Carolyn Noack, Pete Pasterz
Not Present: Ed Newman, Rob Gogan, Krista Henkels, Michael Youdelman
1] SC vacancies
Sheela talked to Jack DeBell about filling one of our steering committee vacancies. Jack was going to call Pete to discuss his interest but has not done so yet. Pete will call Jack again. We also have a vacancy left by Dale. No specific ideas for this position yet. All who were nominated in our election process have been contacted and none who are eligible are interested or available. We can operate with fewer steers if necessary. Full capacity and involved steers make it easier to accomplish our work plan. However, uninvolved steers can hinder our. Pete will contact Michael to see if he is able to stay involved. All of us should be thinking about peers who could for the open position(s).
2] Work Plan and Budget Update
The agenda e-mail had an attachment with our work plan and budget as submitted this year. Pete met with NRCs financial and executive directors to iron out our carry-forward budget. We have not received the quarterly budget statements NRC is supposed to provide since 1999. Pete and the financial director went through our budget, item by item, from the last existing quarterly statement (1999). The bottom line has not been finalized due to a couple lingering discrepancies (mostly related to the regional workshop profit/loss) but we are close. There is also a question of whether or not we are allowed to carry forward the $1000 NRC council allotment if we don’t spend it. Our balance is at least $8,355.29 with potentially $9,000 more once the past fiscal year is finalized and discrepancies are resolved. The other issue Pete discussed with NRC is cash flow restrictions. Our work plan and budget were not included in the NRCs budget and work plan. NRC has asked what our priorities are. Membership and web issues are CURCs biggest priorities, and integrating the ABCs into our web site will be a priority spending item. NRC now has a person working on web site support. Julie and Pete need to talk to Kurt Teichert about his response to our questions about web issues and integrating the ABCs. NRC needs to make some changes to how council funds are reserved and tracked. Also discussed was our membership development plan. One of our targets will be states without an RO agreement or states where the RO agreement has been dropped. This is something we will work on after the NRC congress/workshop/ ABCs issues.
3] Election of Committee chairs/Officers
HOLD till next call since some members are missing today. Angie is interested in the Membership Chair position. Pete is willing to continue as Chair.
a) Regional Reps – HOLD (see above)
4] Baltimore planning
a) Pre congress workshop – Pat has been working on this with Karyn. Timing and agenda have been set. Cost is still up in the air as details for location and food are being confirmed. Pat is checking options in Baltimore (convention center, hotels, etc). The fee for the workshop is dependent on costs involved with putting on the event. Once costs are obtained from all options, Pat will send a comparison spreadsheet to the steers. The workshop this year is being planned as an all day session as opposed to the half-day workshop with a general interest session in the afternoon.
b) SC planning meeting – Historically the steering committee gets together at the NRC congress for a planning meeting. Steers should be thinking about if and when they’d like to have this meeting. In the past, the meeting has been conducted on Saturday.
c) Social/network gathering[s] – Saturday night get-together? Other?
5] ABC’s update
Carolyn and Julie are working on editing the ABCs draft. At 27 chapters with 3 – 14 pages per chapter, we need more than 2 people to work on this. Julie will e-mail a couple chapters to the steers as a sample for input on format, style, etc. Steers should provide feedback and comments so we can determine how to move forward with the editing process. NRC needs to approve any publication we sponsor. There is a plan/hope to present this at NRC in September so our time frame is very tight. If we get short on time, we can consider posting/presenting some but not all chapters in September.
6] Rapid Response plan
Rob is the only one that submitted comments. New steers need some background… For a long time CURC has talked about providing resources and support for struggling campus programs. The letter is a good beginning format and could be tweaked as we go along. Need to make it clear what CURC is and the purpose of the letter. Steers can think about and ask colleagues if they have resources or ideas that could be added to this. We don’t want to get involved with diagnosing specific problems at schools but we don’t want the letter to lack substance either… Need to have an impact without taking sides. CURC can provide resources, support, case studies at other schools, etc. We could have it be something where we respond only if there is a request for support from a CURC member. The member can fill us in on what kind of support is needed and thus CURC can respond accordingly. It should be a member-service not something we decide to pursue without request. Should get the letter in a ready-to-go but generic format so we can share it as a template with people requesting support. It will need to be tweaked for particular situations but we should have something that’s ready and available.
7] Alana has a conflict with our call time. Pete will send an e-mail with options for people to consider for a change in our scheduled call time.